Top 10 business email providers (2023)
A business email service provider is same to other email providers. The sole distinction between the two is that the latter is more suited for personal usage, whereas the former contains capabilities that are particularly advantageous for enterprises.
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If you are using a personal email service such as Gmail or Yahoo Mail, your email address will be something like [email protected], [email protected], etc. Your company or brand name will serve as the domain name for your business email.
Business email services are not free, make no mistake about it. This is because of the cost associated with their rapid and dependable service.
For instance, the majority of them provide a 99.9% uptime, automatic backups, spam prevention, no advertising placements, and superior security measures to safeguard your business data.
In addition to enhanced search and email archiving, businesses have access to a variety of additional tools. Does that sound cool? Here are the top email service providers for corporations, businesses, and organizations.
1.The Google Workspace (formerly G Suite)
If your business or organization often employs cloud-based solutions, or if you constantly use programs such as Google Drive, then you must test Google Workspace.
Google Workspace integrates its business email services with additional Google communication and collaboration apps. Yes, which indicates that you will obtain more than just email hosting.
Minimum cloud storage space per person is 30 GB with the cheapest Google Workspace membership. The Enterprise-level plans provide an unlimited amount of storage.
You will be able to access shared contacts and calendars. Your employees and team members will also get access to Google’s full suite of collaboration and communication tools for the workplace.
These include, among others, Google Chat for instant messaging, Google Meet for voice/video conferencing, Google Drive for cloud-based file storage, Keep for note-taking, and Google Docs, Sheets, and Slides. To name a few examples
2. Microsoft Office 365 Outlook
If your team members or employees using Microsoft Office applications such as Word, Excel, and PowerPoint on a regular basis, the Microsoft 365 Business Standard subscription may be the best option.
Microsoft 365 Business Standard provides all the functionality you require from a hosted email solution, and much more.
You will enjoy efficient and dependable email discussions and marketing, bespoke domain addresses, spam prevention, and data loss protection, among many other benefits.
A single monthly subscription grants you access to hosted corporate email services including Microsoft Word, Excel, PowerPoint, Outlook, SharePoint, OneDrive, and OneNote.
Microsoft 365 Business Basic could be a good option if you desire a solution comparable to Google Workspace. It is approximately $6 per month per user.
3. Amazon WorkMail
Amazon is not a novice in the provision of cloud-based products and services. Amazon WorkMail and Amazon SES are exemplary evidence of this.
The former and later are offered differently, so you may need to conduct research to determine which is best for your business’s email hosting.
Amazon WorkMail is ideally suited for enterprises who require customized plans, specialized email, or developer services. It lacks a defined pricing plan, unlike Google Workspace and Microsoft 365.
50 GB will cost $4 per user per month for businesses. They can then add other feature integrations, which will incur further expenditures.
As previously said, Amazon WorkMail is ideal for enterprises who require a customized plan. Google Workspace or Microsoft 365 may provide a more user-friendly experience for new businesses.
4. Bluehost
If your company has a website, there is a good chance you have heard of Bluehost. It is one of the top web hosting companies available.
Bluehost is one of the business email service providers to consider if you’re a startup that wants to create brand authority without spending a fortune.
In addition, it is one of the few services that offer a pricing plan with unlimited storage and accounts.
5. Zoho Mail
Zoho Mail is one of the few (if not the only) business email service providers to provide a free plan for life. This is a prudent alternative for small enterprises, brands, and startups on a short budget.
Paid business plans begin at $1 per user per month. At this pricing, though, you will only have 5 GB of email storage.
In addition to 30GB of storage per user, the more expensive plans include additional services such as Zoho Docs online storage and the Office Suite.
6. IONOS
If nothing else, IONOS is well-known for being the cheapest and most effective business email service provider. It’s also an excellent alternative for freelancers who want a bespoke domain for their email addresses.
IONOS costs $1 per month to begin. But make no mistake, the features you will receive at this pricing will not compare to those of Google Workspace or Microsoft 365. For example, video conferencing and a few collaboration capabilities are absent.
Small startups and freelancers might utilize it for the vast majority of their requirements.
7. Yandex Mail
Yandex is a Russian search engine with moderate popularity. It also offers email hosting services that are accessible to businesses at reasonable pricing.
If you need a paid business email service due to a custom domain name, Yandex Mail is among the best to test.
Up to 1,000 free memberships are available to organizations registering as such. In addition, Yandex offers limitless free storage.
Anti-virus and anti-spam technologies are utilized by Yandex Mail to safeguard users’ mailboxes. Additionally, it supports two-factor authentication (2FA) for login security and migration.
8. Rackspace Email
Rackspace Email is a fantastic option for organizations who undertake marketing campaigns. It guarantees that user data will not be sold, which is beneficial for privacy. Rackspace is in accordance with the General Data Protection Regulation (GDPR).
The monthly cost per user for the base plan is $1. This pricing plan additionally includes 25 GB of storage and a chat service that is available 24/7.
9. FastMail
FastMail has been in operation for over 20 years at this point. Notably, it is designed for freelancers and individual users, in addition to enterprises.
But it has two significant drawbacks. Custom domains are not included in the Basic plan ($3 per month per user). Starting at $5 per user per month is required for custom domains.
Compared to the primary drawback, this is a small inconvenience. FastMail is merely a hosting provider for email, as you can see. Email, calendar, and contacts are the only features provided.
Google Workspace and Microsoft 365 both provide access to a variety of programs for around the same price. FastMail is worth a go if you desire privacy. However, if you wish to increase office efficiency while conserving money, this may not be the greatest solution.
10. PostMark
There’s a chance you’re hearing about PostMark for the first time. Although less flashy than Google Workspace and Microsoft 365, it is popular among developers and certain freelancers.
PostMark’s starting price of $10 per month is considerably higher than many of the other email service providers on this list.
It is best suited for transactional emails because it does not support the sending of bulk promotional emails.
PostMark provides users with performance and email tracking monitoring analytics. It also includes email automation, which makes it a useful corporate tool.